Bringing costumes or sets or props to the Theatre

These volunteers would need to meet at The Ballet Academy studio or where the set is being stored, on the Friday before the Theatre Day (20th November) and pick up the things to take to the theatre. They would need to be at the Theatre by 7.20am on 21st November to drop it off.

Setup on Stage

Volunteers meet at the Theatre at 7.30am on Saturday 21st November to help unload the sets and props from the vehicles and put into the spaces onstage and backstage. Would be finished by 10.30am. Some kind of building experience would be handy to help put the Sets together as well as people to place the heavy set pieces onto the stage.

Costume Assistants

Hang all Costumes up and steam them ready for the first show. They would need to be there from 8.00am on Saturday 21st November.

Stage Door Volunteers

Sit at the stage door and check off the roll, all the students as they arrive. This is important as it is used in case of fire, earthquakes etc.

Must not allow anyone who is not on the student roll or helper roll, backstage unless authorised by one of the staff.

Rehearsal Runner

Is based in the Theatre and collects students from the dressing rooms ready for rehearsals.

Rehearsal Student Minders

Ensures that all students have arrived ready for rehearsals. Takes students to the toilet as needed and makes sure they are all happy and excited.

Lunch/Early Dinner Student Minders

They collect all students after the 1.30pm Show (22nd November). Escorting students to the bathroom if necessary. Looks after the students as the sit inside the Theatre Green Room eating their dinner, then checks and repairs makeup if necessary. There will be a list available at the Stage Door of the students who will be staying at the Theatre to be looked after.

During the show Student Minders

Needs to be at the Theatre 45mins before the show starts and check in at the Stage Door Table. Ensures that all students have arrived in their allocated Dressing Room. If not, they need to let a staff member know ASAP. Takes students to the toilet. Gets students into their costumes and makes sure they are all happy and excited! They will accompany their group to the side of stage and after they have danced bring them back to their Dressing Room. At the end of the show, they pack away all costumes and take the students out (along with their student buddy) to the foyer to stand under their allocated Prop. Props will be given to the Student Buddy. Please see the Prop Pickup Page on this website.

Please note: You will not be able to see the onstage dancing except through TV Screens located in the dressing rooms.

Programme Sellers

Needs to be at the Theatre 30mins before the show starts. Collects change and Programmes from the Ticket Booth operator. Just before the show starts they hand Programmes and change back to the Ticket Booth operator.

Ticket Booth Operator

Needs to be at the Theatre 30mins before the show starts. Collects Change, Programmes and Tickets from the Stage Manager Table. Just before the show starts they hand everything back to the Stage Manager Table.

Quick Change Costumers

Needs to be at the Theatre 30mins before the show starts and check in at the Stage Door Table. Then proceed Backstage and find Jane (Melissa's wonderful Friend). You will be shown who needs to be changed quickly, which costume they are going into and where to change them. Needs to be cool under pressure. Will remain backstage for the whole of the show to help with quick changes. For four volunteers they will be given a particular student to quick change and would need to be at the Put Together rehearsals to help them practice this. Please let me know via email if you would like to help with one of the four students.

Side of Stage Helper

Needs to be at the Theatre 30mins before the show starts and check in at the Stage Door Table. Then proceed Backstage and find Miss Jess. You will be allocated either Stage Right or Stage Left and given a clipboard which has the names of the students and the order they line up. During the show you will need to check each student to make sure they are ready to go. Will remain backstage for the whole of the show. Please note: You will not be able to see the onstage dancing due to the sets.

Runners

Needs to be at the Theatre 30mins before the show starts and check in at the Stage Door Table. Then proceed Backstage and find Miss Jess. You will be given a clipboard which has the order to bring students from their Dressing Rooms to the side of stage helpers. You will need to be fit as it is a lot of running around and also authoritive to get the students to quietly and quickly make their way to the side stage. Please note: You will not be able to see the onstage dancing and will remain backstage for the whole of the show.

Onstage Set Changers

Needs to be at the Theatre 30mins before the show starts and check in at the Stage Door Table. Then proceed Backstage and find Jon (Miss Melissa's Husband). You will be shown the different sets that need shifting very fast and where to place them. You would need to wear black clothing and running shoes. It is a job that requires strength and also speed.

Set Pack Out

After the Show has finished, these volunteers meet outside at the side of stage door and help to load all the sets and props back into the waiting trucks.

Costume Assistants

After the Show has finished, these volunteers come backstage and pack away the costumes into the boxes and bring to the side of the stage to be loaded into the trucks.

Tidiers

After the Show has finished, these volunteers come backstage and make sure all rubbish is in the bins and that the Dressing Rooms are neat and tidy.

Set/Prop/Costume Transport

These volunteers meet outside the roller side of stage door with their trucks and transport back to where they are stored in town.